Tender Notice

 Tender Notice 



Email : kvbkp_army@yahoo.co.in

Website: www.kvbkparmy.org

केन्द्रीय विद्यालय बैरकपुर(थलसेना)

पो.बैरकपुर, कोलकाता-700120 

(पश्चिम बंगाल)

(अधीनस्थ मानव संसाधन विकास मंत्रालय भारत सरकार)

                                       Tel: (033) 25920865,     FAX:25922238

CBSE Affiliation No: 2400012



KOLKATA-700 120


(Under Ministry of HRD, Govt. of India)



F.25095/KV-BKP(Army)/01/2016-17/                                                   Date:   04.04.2016


( published also in School’s website)


Sub : "Inviting Bid for engaging Service Provider Firm for providing Manpower through service contract.




The Kendriya Vidyalaya Sangathan, a centrally funded Autonomous Body, is a Society registered under Societies' Registration Act, 1860. The Sangathan administers the Scheme of Kendriya Vidyalayas set up for imparting education to the children of transferable Central Govt .Employees among others.

2. Sealed competitive Bids are invited by Kendriya Vidyalaya Barrackpore(Army) from the reputed/registered Consultant/Service Provider  Firm for providing Manpower through service contract initially for a period of 01 (one) year w.e.f. 01-03-2015 which may be extended by another one year, as indicated below:-

     The building has 36 class rooms and 9 toilets, Lab ( 06 no) , Departments,Library, Staff room, office, Principal’s chamber , corridors, stairs and open areas as well as enclosed surrounding areas on the ground floor. Parties are advised to see the location .Address/Location of the Vidyalaya Building at Kendriya Vidyalaya Barrackpore(Army) at defence area, Barrackpore.

B. Man power required:-


S. No

Category of man power

Minimum qualification

No of person  to be engaged in shift


Security personnel

 Passed  middle class

1st- shift:- 6.00 am to 2.00 PM- 02

2nd shift – 02.00 P.M. 10.00 PM- 01

3rd shift – 10.00 P.M. to 06 A.M- 01


Conservancy personnel ( Gents)


04 no in a single shift from 7.am to 3.00 P.M.


Conservancy personnel ( Ladies)


01 no in a single shift from 7.am to 3.00 P.M.



Literate having knowledge of gardening

02 no in a single shift from 7.00 A.M to 3.P.M.



C. Responsibility of man power is detailed as under



Category of man power



Security personnel

To provide security services wherever is deputed


Conservancy personnel

Cleaning of the class rooms , toilets, Lab ( 06 no) , Department, Library, Staff room, office, Principal’s chamber , corridors, stairs and open areas as well as enclosed surrounding areas on the ground floor



To render services as gardener towards proper  looking  after the gardens of the School


3. Quoted Price:

(a) The Bidder shall quote unit rate which shall comprise of monthly remuneration based on minimum monthly wafes of the Central Govt modified time to time as per the order issued by the Labour Department, Govt of India, EPF, ESI & other statutory costs and Service

Charges in the format of quotation only attached (Annexure-A).

(b) The service tax and any other such tax liable to be paid by the clients hall be quoted by the bidder separately. However  vide recent order of GOI,  KVS is exempted from paying service tax for certain services.

(c) The rate quoted shall be fixed for the duration of the contract and shall not be subject to adjustment except the statutory provisions, if amended.

   In case of change in rate due to statutory provisions, only such change will be accepted and not any additional liability i.e. %age of profit/service charge/s etc. As such, the bidder while submitting the bid should specifically quote the rate etc. in this regard.



… Contd P/2



 (d) The Bidder shall deposit Rs.25,000/- in the form of Bank Guarantee valid for 135 days after the date of submission of bids or DD/ Pay Order drawn in favour of Kendriya Vidyalaya Barrackpore(Army), payable at Barrackpore as earnest money along with the Bid. The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

(e) The selected firm has to furnish performance security in the form of Bank Guarantee/DD for an amount of Rs.50,000/- (Rupees fifty Thousand only ) valid for fourteen months from the date of award of the contract. The Performance security shall be submitted within10 days from the date of Notification of Award. The earnest money shall be returned only after the Performance security is submitted by the Contracting Agency.

(f) Telex or Facsimile Bids are not acceptable.


4. Each Bidder must submit only one Bid.


5. Validity of Bid:


The Bid shall remain valid for a period not less than 90 days after the deadline fixed for submission of Bids.


6. Terms and Conditions:

(a) The remuneration shall be disbursed through cheque at K.V.Barrackpore( Army)  premises in the presence of representative of the

Vidyalaya or its constituent.

b) The Contracting Agency will ensure payment by the 5th of every succeeding month to their employees through cheques/ remittance in their bank account through RTGS as per the monthly remuneration quoted without any deduction .

c) The Contracting Agency will submit the invoice/bill along with proof of disbursement in triplicate after making the payment to the employees provided to the Vidyalaya premises supported with the following documents :-

(i) Details of disbursement made to the staff furnishing cheque details for each payment,

(ii) Proof of payment of statutory obligation such as EPF, ESI,

iii) Any other applicable tax.


 d) Payment to the Contracting agency will be released within 15days from the date of the receipt of the invoice/bill.The Contracting Agency will provide Identity Card to all his employees deputed as per the format suggested by the indenting Office valid for the period of contract. -

e) The Contracting Agency shall comply with all statutory obligations. Minor variations as per actual calculation will be borne by the Indenter/Client.

f) It is mandatory for the Contracting Agency to submit the -attested copy of license obtained from the concerned Department, for

running the business of private security agencies/ providing man power  operating in this state, failing which the bid will be treated as disqualified/nonresponsive

g) The normal School hours of the Vidyalaya  is from 7.30 am to  1.40 P.M ( in summer) & 8.00 am to 2.10 P.M ( in winter),  six days from Monday to Saturday ( except 2nd Saturday).However, the Contracting Agency will provide the security services round the clock all the days in a month according to the duty timing shown at above. The Vidyalaya also reserves the right to request for the services of additional/extra manpower. The Contracting agency will be compensated, for the extra manpower provided by the Indenting Agency as per the rate quoted.

(h) In case of absence on any working day, the monthly remuneration will be regulated as per the following formula:

         Total Monthly Remuneration = Monthly remuneration-A,

       where A, = Monthly remuneration X Nos. of days/   Nos. of days in the month of absence


 j) The Candidates/Manpower provided by the . Contracting Agency shall be accepted only after scrutiny by the Vidyalaya. Therefore, minimum three-four bio-data shall be made available against each slot in each category. The candidate may be invited for personal discussion also. No Conveyance or any other charges will be paid by the Vidyalaya. In case, none is found suitable then additional bio-data shall be made available by the Contracting Agency, promptly i.e. within 24 hours. The replacement of a Candidate on account of absence /unsuitability for Vidyalaya  shall be made within 24 hours.

The contracting Agency will be required to sign a contract with the Vidyalaya  as per the Model Contract enclosed for ready

reference. The other terms and conditions specified in the Bid document and accepted bid will also form the part of the Model



(k) In case of any loss, theft / sabotage caused by/attributable to the personnel deployed, the KVS reserves the right to claim

and recover damages from Contracting Agency.

l)The antecedents of all the workers will be got verified from the police by the Contracting Agency before deployment for work.

m) The Contracting Agency will deploy the trained/professional security guards who are below the age of 50 years as well as physically fit and mentally alert.

n) The Contracting Agency will also ensure that the security guards/other employees  are free from Aids or any other infectious disease before deployment for work.

(n) The Vidyalaya  shall provide a small guard room /space for Security Guards deployed by the Contracting  Agency. No name plate of agency shall be allowed on the room and nobody will be allowed to stay in the office  except the staff of Contracting Agency on duty.

(0) The Contracting Agency shall provide to their security personnel with impressive summer uniform as well as winter uniform with









…contd P/3



7. Evaluation of Bid:

      The indenter will evaluate and compare the Bids determined to be substantially responsive i.e. which are properly signed, and conform to  the terms & conditions in the following manner:

(i) The bid will be treated as non-responsive if following documents are not attached :-

(a) Attested copy of license obtained from the concerned department of this state for running the business Private security agencies / providing man power operating in the state.

(b) Brief profile of the company and evidence to establish that the bidder has successfully executed contracts of similar nature

and magnitude in the last 3 (three) years.

(c) Audited Balance Sheet & Profit and Loss Account.

(d) List of clientele during last 3 years along with cost of assignment.

(e) PAN No. and Current IT clearance certificate.

(f) Attested copy of proof of EPF registration.

(g) Attested copy of proof of ESI registration. Attested copy of proof of Service Tax Registration.

(h) Quotation on which service chgs rated is nil.


The Bidder shall deposit Rs.25,000/- in the form of BankGuarantee valid for 135 days after the date of submission of bids or DD/Pay Order drawn in favour of KendriyaVidyalaya Barrackpore ( Army)   payable at Barrackpore as earnest money along with the Bid. The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

(ii) Remuneration of staff, quoted below minimum wages applicable for Un-skilled, Semi-skilled, Skilled, Security, in the Govt. of WB/ Central Govt ( which is higher) in Calcutta ( UA)  shall render the Bid disqualified for evaluation.

(iii) The evaluation will be done for all the items put together. Indenting Office will award the contract to the lowest evaluated

responsive bidder.


8. Award of Contract:

(a) The Indenter will award the contract to the bidder whose Bid has been determined to be substantially responsive and who has

offered the lowest price as per para 7.

(b) The Indenter reserves the right at the time of award of contract to increase or decrease the requirement of manpower indicated in

para 2 above.

(c) The indenter prior to the expiration of the Bid validity period will notify the bidder whose Bid is accepted for the award of contract.

The terms of the accepted offer shall be incorporated in the contract.

(d) Notwithstanding the above, the Indenter reserves the right to accept or reject all Bids and to cancel the biding process and

reject all Bids at any time prior to the award of the contract.

9. Last date and time of receipt of Bids:- 20.04.2016 ( 2.00 P.M)

   The firms  to submit the Sealed Bids super scribed on the envelope as "Bids for providing Security/ conservancy/ gardening  Services in K.V.Barrackpore(Army) on service charge basis" within 15 days from the  publication of this notice .

   The tenders will be opened at 3.00 PM at the chamber of the Principal of this Vidyalaya in the presence of bidders on last date of submission of tenders. If the last date of depositing and opening of tenders happens to be declared Holiday, then the tenders will be deposited/opened on the next working day, other terms and conditions and the time schedule remaining unchanged. An earnest money of Rs.25,000/- (Rupees Twenty Five Thousand only) is to be deposited along with tender documents. The Indentor looks forward to receive the Bid in the format of Bid attached only and appreciate the interest of the service provider in this Kendriya Vidyalaya.


Yours faithfully,




                                                                                                                                                          Name: C.S BISHT

                                                                                                                                                 Designation:  PRINCIPAL








i) A& IB securities  Pvt Ltd, Kaikhali,Daspara, P.o Dum  Dum Air Port, Kolkata-700052.


ii) M/S Safe Security & Allied Services,48/1,Sister Nivedita Road, Kolkata-700063.


iii) M/S Lime Light Security Services Agency, 95-A Garpar Road, Kolkata-700009.


iv) M/S Smart Security of India, Vivekananda Pally, Hatiara, Methopara, Kolkata700157.


v)  M/S Shanti Service, B4/226,Kalyani, Nadia, PIN-741235.


vi) M/S advance Corporate Security, Port Blair Lane, 1st floor,Port plaza, Santi Bazar, Barrackpore, Kol-120.













Cost of man power


Unit monthly remuneration



Service charges/ charges statutory liabilities ( including over head profit

Monthly unit  chgs

Total monthly cost








8(4 + 5 + 6 + 7)

9 ( 8X3)



·          In case of discrepancy between unit price & total price, the unit shall prevail.



We agree to provide the above services of manpower and to abide by the terms  & conditions contained in the Bid document and also agree to enter into the agreement in the format. Bid security of Rs_________________ ( Rupees_______________________) is furnished herewith vide Bank D.D. No__________ dated ________ drawn on ________







Name of the firm with seal.










All eligible, reputed and interested firms in different fields like  CIVIL,ELECTRICAL,FURNITURE WOODEN,FURNITURE STEEL,SPORTS CONSUMABLE /NON CONSUMABLE, COMPUTER AND ITS  PERIPHERALS, AMC FOR COMPUTER -INTERACTIVE BOARDS -VISUALISER ETC/COPIER/PRINTERS/ LAN, ELECTRONICS, GENERAL ORDER SUPPLIERS,PRINTING AND PRINTED MATERIALS ,STATIONARIES FOR OFFICE AND EXAMINATION, DECORATORS,SUPPLY OF DRESSES AND  DRESSERS, SUPPLY OF FLEX BOARD /SIGN BOARDS /BANNERS AND VENYL PAINTING, , AMC FOR WATER COOLERS, CATERERS, SERVICES OF TOURS ANDTRAVELS ,SANITARY MATERIALS are hereby informed that they have to apply in the prescribed format for enlistment in the Vidyalaya for the session 2016-17 .They have to submit the duly filled in forms with photocopies of the  valid documents/credentials  together with a DD of Rs. 200/- only for each head issued in favor of Kendriya Vidyalaya, Barrackpore (Army) VVN Fund A/c for within one months from the date of the advertisement to the Vidyalaya office IN  A SEALED ENVELOPE SUPERSCRIBED BY NAME OF WORK /SUPPLY. For detail and format of the application form please visit our website www.kvbkparmy.org. 

केन्द्रीय विद्यालय बैरकपुर(थलसेना)

पो: बैरकपुर,कोलकाता -700120

सभी योग्य ,सुप्रसिद्ध एवं इच्छुक फर्मो/संस्थानों के मालिकों को विदित हो कि 2016-17 वर्ष के लिए विद्यालय में बिभिन्न विभागों में कार्य या सामान आपूर्ति हेतु सूचीकरण का कार्य प्रारम्भ होगा। वे बिभाग/कार्य अधोलिखित हैं:सिविल,इलेक्ट्रीकल, काठ फर्नीचर, स्टील फर्नीचर, क्रीडा(कंजुमेब्ल/नॉन कंजुमेब्ल),कम्प्युटर एवं इसके पेरिफेरल्स, कम्प्युटर उपकरण/ कोपियर,प्रिंटर ,लैन ,इलेक्ट्रोनिक्स उपकरण के वार्षिक मरम्मत एवं रख-रखाव(AMC),जेनेरल ऑर्डर सप्प्लायर ,प्रिंटिंग एवं प्रिंटेड मेटेरियल्स, स्टेशनरी सामान, डेकोरेटर,ड्रेस तथा ड्रेसर,फ्लेक्स बोर्ड/साईन बोर्ड/ बैनर्स/विनाइल पैंटिंग,वाटर कूलर की आपूर्ति एवं  ए.एम.सी. केटेरर सेवा, यात्रा के लिए ट्रांस्पोर्ट सेवा(बस/सूमो/कार), सफाई के सामान. सूचीकरण हेतु विद्यालय के वेबसाइट www.kvbkparmy.org से विहित प्रपत्र डाउनलोड कर उसे अच्छी तरह भरकर अपने सभी वैध कागजातों की फोटो कॉपी एवं 200/- रुपए मात्र के बैंक ड्राफ्ट   Kendriya Vidyalaya, Barrackpore (Army) VVN Fund A/C के नाम से जारी किया हुआ के साथ विज्ञापन की तिथि से एक माह के अंदर विद्यालय कार्यालय में बंद लिफाफे में ज़मा करें। लिफाफे के उपर कार्य क्षेत्र का नाम अवश्य लिखा होना चाहिए।

केन्द्रीय विद्यालय बैरकपुर(थलसेना)                 KENDRIYA VIDYALAYA BBARRACKPORE(ARMY)

पो:बैरकपुर, कोलकाता-700120.                           PO:BARRACKPORE,KOLKATA-700120

   2016-17 के लिए फमों / आपुर्ति कर्त्ताओं का सूचीकरण /Enlistment of Firms/suppliers for the session 2016-17





फर्म/संस्थान का नाम/Name of the firm/organisation




फर्म /संस्थान का पूरा पता पिन के साथ/Full address of the firm/organization with pin








फर्म/संस्थान का रजिस्ट्रेशन सं./Registration no. of the firm/organisation



रजिस्ट्रेशन प्रमाण पत्र जारी करने वाले कार्यालय का नाम व पूरा पता/Full Address of the office from which Registration certificate has been issued



रजिस्ट्रेशन प्रमाण पत्र जारी करने की  तिथि /Date of issue of registration no.



रजिस्ट्रेशन प्रमान पत्र की अंतिम  वैध तिथि /Date up to which registration is valid.



किस कार्य/आपूर्ति के लिए रजिस्ट्रेशन प्रमाण पत्र जारी  किया गया है/Name of Work/Supply for which Reg. Certificate has been issued



फर्म/संसथान का टैन/पैन संख्या /TAN/PAN of the firm/organization.







फर्म/संस्थान का वैट संख्या/VAT no. of the firm /organization.




वैट सं जारी करने वाले कार्यालय का नाम/Name of the office issuing VAT No.



वैट सं जारी करने वाले कार्यलय का पता/ Address of the office issuing VAT No.



इस क्षेत्र में सेवा प्रदान करने के वर्षों की संख्या / Experience of service in this field in years



उन विभगों के नाम जहां सेवा प्रदान की गयी/ Name of organization where this services has been rendered..



फर्म/संस्थान के मालिक का नाम/Name of the owner (Proprietor) of the firm/organization.



फर्म के मालिक का हस्ताक्षर/ Signature of the Owner/Proprietor


 I Mr/Mrs____________________________proprietor of M/S ____________________________do here by certify that the above furnished information is correct.In case any information is found to be  incorrect,I understand that the offer will be cancelled and action will be initiated as per KVS rules.I assure to provide my best services to the school.

Date:_________________________________________   Signature_____________________________________

                                                                                                                                                 कार्यालय का मुहर                                                                Seal of the office/firm/organization.